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Connect card

Set up your digital connect card

Print the QR for your welcome table, see who gets the new-visitor email, and know exactly what the visitor fills out on their phone.

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What this does

The connect card is one QR code that lets a first-time visitor introduce themselves on their own phone. You print it once, they fill out the rest.

When you’d use it

Set this up the week before your first Sunday on Ministry Manager, then leave it alone. The same QR works for every visitor, every Sunday — you don’t print a new one each week.

Most churches put the QR on the welcome table, inside the bulletin, or on a small standee at the back of the room. One is plenty.

Step by step

Print the QR

  1. Open Settings and scroll to Connect card. Open Settings and find the Connect cardsection. You’ll see your public URL, the QR code, and three buttons: Copy image, Download PNG, and Print.

  2. Click Print.A small window opens with just the QR. Send it to your printer. One page, big centered code — nothing else on the sheet. Trim it if you want, or use it as-is.

  3. Or grab a PNG for your bulletin or Canva. Click Download PNG to save a high-resolution image you can drop into a flyer, a slide, or your weekly bulletin template. Copy image does the same thing through the clipboard for a quick paste.

  4. Test the QR with your own phone. Open your camera, point it at the printed code, and tap the link. You should land on a page titled Welcome to <your church name>. If anything looks wrong, you have time to fix it before Sunday.

Decide who hears about new visitors

  1. Every owner and admin gets the email. When a visitor submits the card, Ministry Manager emails every owner and admin on your team. There’s no picker — if you’re on the team and your role is owner or admin, you’re on the list.

  2. Members don’t get the email. If a greeter or volunteer is on your team as a Member, they can still see new visitors in the app under Follow-ups, but they won’t get the notification email. That’s usually what you want.

  3. Adjust by changing roles, not the form. If a spouse or co-pastor should get the email, invite them as an admin from the Team section on Settings. If a current admin doesn’t need it, change their role to member — they’ll still see new visitors in the app.

What the visitor sees

  1. A page with your church name at the top. The header reads Welcome to <your church name> with one short line underneath. No login. No app to install. Just a form.

  2. First and last name are required. Email and phone are both optional individually, but they need to give you at least one so you can follow up. The form tells them that out loud.

  3. SMS consent is an explicit checkbox. A line below the phone field reads I agree to receive occasional text messages from <your church>. Unchecked by default. If they don’t check it, you can still email them — you just can’t text them.

  4. They can add the family they came with. A Who else is with you?section lets a visitor add up to eight household members — first name, last name, age group. Optional. No contact info for the added people; you follow up through the person who filled out the card.

  5. Two more optional fields, then submit. How did you hear about us? and a Prayer request textbox sit at the bottom. They tap Submit and land on a thank-you page. You get the email and the card lands in Follow-ups under New.

If something goes wrong

  • The print window is blocked. Some browsers block pop-ups on first use. If you click Print and nothing happens, look for a pop-up icon in the address bar and allow pop-ups for this site, then click Print again. The error banner on the page will tell you the same thing.

  • The QR points to the wrong church name. The URL uses your church’s slug. If you renamed the church recently, the slug doesn’t auto-update — that’s by design so existing printed cards keep working. Email support@ministrymanager.io if you actually need the slug changed.

  • You’re not getting the notification email.Check spam first — the first few from a new domain sometimes land there. If it’s not in spam, make sure your role on Settings is Owner or Admin. Members don’t receive the email.

  • A visitor said they submitted but you don’t see them. Open Follow-ups and scan the Newcolumn — cards land there within seconds. If they used an email that already exists in People, the card attaches to that profile instead of creating a duplicate; check the profile directly to confirm.

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